Proposed Bylaws Amendments Spring 2021

Posted bypgaudingPosted inUncategorized

GTAC will be conducting a bylaws amendments election from Tuesday 4/27 at 9a to Friday 4/30 at 5p. The proposed amendments are technical corrections to the amendments passed in the fall of 2020. You can view the proposed amendments here. We will discuss these proposed amendments at the General Meeting on 4/22, and you can reach out with questions to gtacunion@gmail.com.

All current dues-paying members will receive an email link next week to cast your vote. There’s still time to join so you can vote – click here to become a dues-paying member of GTAC.

Title:                Amendment 1-2021

Subject:           Elections Timing & Methods

Submitted:      19 April 2021

The purpose of this amendment is to allow online voting methods and to move GTAC officer elections from the fall semester to the spring semester. Currently, all GTAC officer elections must be held in-person. This amendment would allow online voting methods and create a procedure for secure online voting which is accessible to the membership. Currently, the membership elects new officers in the fall semester, leaving GTAC with absent or appointed replacement officers during the summer and early fall months. While appointed replacements fall within our bylaws, it will be more democratic to have elected officers. Also, because the majority of annual work occurs in the fall semester, this will allow new officers several months over the summer to train and familiarize themselves with their role before they must begin secure operations such as contract negotiations and grievance handling.

  1. Article III, Section 5, shall be amended by striking the word “fall” and inserting the word “spring.”
  2. Article III, Section 6, shall be amended by striking all instances of the words, “August”, “September, and “October”, and inserting the words, “February”, “March”, and “April”, respectively.
  3. Article III, Section 6 shall be amended to include procedure for online elections.
  4. Article III, Section 6(xii) shall read, “Any amendment to the timing of annual elections shall take immediate effect, and in no circumstance shall any officer serve more than fourteen (14) months between elections, except in such circumstances that may prevent the proper administration of elections.”
  5. This amendment shall take immediate effect upon adoption.

Overview of Proposed Changes

Article III: Election of Officers and Standing Committee Chairs

Section 5. Schedule & Term Limits

Officers and committee chairs shall be elected in the fall spring semester of each year. Terms of office shall be for one year from the date of assuming office.

Section 6. Elections Procedure

The intent is to begin this process in August February, to certify all nominations in September March, and to hold elections in October April. However, good faith efforts that begin later but adhere to notification minimums will not be considered out of bylaws. Elections shall be held as follows:

  1. The President shall appoint two members to the Elections Committee, said appointment being confirmed by the Steering Committee, by August February 1st of each year.
  2. The Elections Committee shall make a good faith effort to notify all unit members of opening of nominations, offices to be filled, date of the election, and of the eligibility requirements to vote, within thirty (30) no less than forty-five (45) days of prior to said election.
  3. Members may nominate themselves by giving notice of intent to run for office to any member of the Elections Committee within thirty (30) days of the notice of the opening of nominations.
  4. Committee members may seek out nominations from members. Any member of the Elections Committee nominated for or seeking office must vacate their position and be replaced by a member appointed by the president and approved by the Steering Committee.
  5. The Elections Committee shall certify all nominated members by checking their membership status with AFT-Kansas. Unit members shall be given a good faith opportunity to become members before being decertified.
  6. Once certified, and at least ten (10) fifteen (15) days before the election, the Elections Committee shall notify all unit members of the candidates, the position for which they are running, and of the election time, date, location, and eligibility requirements to vote. Such notice shall be provided by email and by U.S. mail to members’ most recent home address.
  7. The election shall be held at a general membership meeting. The vote shall be by secret ballot. At least two members of the Elections Committee will hold a table with a complete list of members in good standing, unit members, secret ballots, and membership sign-up cards. These members shall certify all members of their standing before passing out ballots. Members who sign up at the table will be allowed to vote.
  8. The ballots shall be counted at the meeting, in view of the general membership. Questionable ballots shall be set aside and certified by the consensus of the Elections Committee prior to the final calculation. All elections materials, including decertified and/or runoff ballots, will be kept in a secure location for one (1) year.
  9. The election shall be held at a General Meeting. The vote shall be by secret ballot. The Executive Board shall choose to vote in person or online, whichever method is least restrictive and most accessible to the membership.
    1. When elections are held in person:
      1. At least two members of the Elections Committee will hold a table with a complete list of members in good standing, unit members, secret ballots, and membership sign-up cards. The Elections Committee shall certify the standing of each member before passing out ballots. Unit members who sign up to become dues members at the table will be allowed to vote.
      1. The ballots shall be counted at the meeting, in view of the membership. Questionable ballots shall be set aside and certified by the consensus of the Elections Committee prior to the final calculation. All elections materials, including decertified and/or runoff ballots, will be kept in a secure location for one (1) year.
    1. When elections are held online:
      1. The Elections Committee shall review available services to determine which is most appropriate. The most appropriate shall be the least restrictive service which is accessible for all dues members and allows for anonymous voting with a certification of member standing process overseen by a third-party or AFT-Kansas.
      1. The results will be announced as soon as possible, based on the limits of the service. Questionable ballots shall be set aside and certified by a third-party or AFT-Kansas prior to the final calculation. All elections data will be kept in a password-protected drive for two (2) years.
  10. A simple majority shall determine the outcome of the election. In the absence of a majority, a second vote will be taken between the two candidates who have received the most votes for the office in question. Any run-off ballots cast for other candidates than the two in runoff status shall be invalidated. Results shall be announced at the election meeting as soon as possible based on voting method.
  11. The election results will be published in writing within three (3) days following the election. Challenges and objections to the election must be submitted in writing, with a statement of supporting reasons that includes specific facts as well as any documentation, to the Elections Committee within five (5) days of this notification. The Elections Committee shall issue its written opinion regarding the objections no later than seven (7) days after receipt of such objections, notifying members and the signatories to the objection by First Class mail to their last known address. If there are no challenges, the election results stand.
  12. Successful candidates shall assume office within fifteen (15) days of the election.

Title:                Amendment 2-2021

Subject:           Office and Committee Titles

Submitted:      19 April 2021

The purpose of this amendment is to bring our language in line with AFT-Kansas and AFT national (and make it easier to say) and to replace a reference to an ad hoc committee with a standing committee to improve the functionality of our procedures.

  1. All instances of the phrase, “Steering Committee”, in the Bylaws, are hereby struck, and the phrase, “Executive Board”, is inserted for all such instances.
  2. All instances of the phrases, “Negotiations/Legislative” and “Negotiations Committee”, in the Bylaws, are hereby struck, and the phrase, “Political” and “Political Committee” is inserted for all such instances.
  3. Strike the phrase, “negotiations teams” and replace it with “Negotiations Team” in Section 2d.
  4. Strike the words “who will” in Section 2ai.
  5. Strike the word “go” and replace it with the word “Go” in Section 2dii.
  6. Strike the words “Elections Committee” and replace it with “elected officers” in Section 2dvi.
  7. This amendment shall not be construed to affect any powers or duties of the offices so re-titled.
  8. This amendment shall take immediate effect upon adoption.

Overview of Proposed Changes

Section 2. Negotiations/Legislative Political Committee

The Negotiations/Legislative Political Committee shall consist of three or more members, including the elected chair, with the intent to represent the diversity of the bargaining unit. The Negotiations Political Committee shall:

  1. Survey the membership on a yearly basis;
  2. Recruit members to represent the diversity of the bargaining unit;
  3. Be responsible for starting contract negotiations every two years;
  4. Create a negotiations teams Negotiations Team who shall:
    1. Assemble a team of members, including the President as an ex officio member, who will
    1. “go Go to the table”, with the intent of representing the diversity of the bargaining unit;
    1. Elect a spokesperson;
    1. Generate consensus over negotiation priorities and strategy;
    1. Negotiate with management for favorable terms and conditions of employment for all members of the bargaining unit; and
    1. Work with the Elections Committee elected officers for contract ratification.
  5. Monitor local, state, and federal government actions that may affect the membership;
  6. Develop political campaigns with the Organizing Committee and affiliated organizations;
  7. Regularly attend/monitor student union and student senate meetings;
  8. Regularly report to the Steering Committee Executive Board; and
  9. Work to ensure a smooth transition of duties and knowledge to new members and chairs.

Title:                Amendment 3-2021

Subject:           Local Dues

Submitted:      19 April 2021

The purpose of this amendment is update local dues to one dollar ($1) and clarify the procedure for receiving these dues from the state federation.

  1. Editing Article VII, Section II to clarify procedure for set local dues in the amount of $1 per member per month, and to strengthen quorum requirements for setting dues.
  2. This amendment shall take effect on August 18th, 2021.

Overview of Proposed Changes

Article VII: Revenues

Section 1. Membership Dues

The dues of this organization shall be in accordance with KAPE/AFT guidelines, plus mandated increases in required affiliation fees, including the AFT, state federation, and AFL-CIO local and state affiliates. Dues shall be automatically increased to equal any increase in national and/or state federation or regional per capita dues or insurance premiums.

Section 2. Local Dues

Local dues are $1 per month. The membership can vote to increase dues for local use; a simple majority vote at a general meeting in accordance with Article VIII shall be required to charge local dues or change the amount of local dues.